After toiling hard to meet the targets set by your employer, the last thing you’d want to go through is delayed salary payment. This, on your part, is not only unfair considering it’s a violation of your employment terms but also causes you significant inconvenience. If your employer hasn’t paid you your salary on time, the right thing to do is to write them a demand letter for the pending wage.
While this might sound somewhat intimidating, you shouldn’t hesitate to do so as it’s your write getting paid on time as earlier agreed. On the demand letter for pending salary, you should indicate the amount that’s yet to be paid, the agreed-upon payment date, and when you expect the payment to be made. This letter will serve as proof between you and your employer that you indeed requested to get paid.
What Is a Demand Letter For Pending Salary?
The demand letter for pending salary is a formal notice to your employer informing them of unpaid dues. This letter is useful in highlighting any irregularity in your salary payment for documentation purposes which might be vital for future reference. As you write this letter, also notify your employer when the salary payment was due.
When writing this letter, address it to the person you usually get in touch with when asking for all salary-related matters. This can either be the accounting and payroll department or your contract employer.
Tip: Make sure to send your manager a copy of this letter so that they too are aware this issue. If this matter isn’t addressed, you should consider at least two follow-ups on your unpaid dues.
What to Include In Your Demand Letter for Pending Salary
When writing this letter, there are a few crucial details which you must include to make sure it’s as in-depth as possible. Here are the must-include details;
- The exact amount of salary due on every date
- The date(s) when you should have been paid
- The total amount owed
- An explanation of why you haven’t been paid on time
- The date by when payment should be made
- The consequences if you still don’t get paid
- The date by when payment should be made
- List of attachments
Note: It’s best to use factual and neutral language while writing the demand letter for pending salary as it will be used during the legal process should this matter go to court.
If you’re a company employee, make sure to attach your attendance records copies. But for contract workers, you need to attach copies of proof you finished the work and copies of the invoices sent to the company after billing them.
Tips to Write the Demand Letter for Pending Salary
There are a few valuable tips you must follow when writing this letter, and these are;
- Be brief, concise, and straight to the point
- Explain what’s the issue clearly
- Address this letter to the party mandated with the dispensing your salary
- Always use formal and polite language
- Attach appropriate documents if necessary
- State date by when payment should be made
Format – Demand Letter for Pending Salary
{your name}
{your address}
{your phone number}
{you email address}
{date}
{recipient name}
{recipient title}
{recipient company name}
{recipient address}
Dear {recipient}:
My name is (name), and I have been part of your esteemed company (name) for over (* years), working as (role) in the (department name). As your employee, I have always been focused, determined and hardworking to contribute towards the company’s continued success by offering our customers exceptional quality services. With that said, I take this chance to inform you that I am yet to receive my salary for the month of (Month Name), which sums up to (amount). This goes against the (Terms) we had agreed upon as I signed my contract and company policy. (Explain in –depth the actual situation and problem). I have never had any issues in the past with salary payment, and I am bringing this to your attention so that this issue can be resolved as quickly as possible. Before writing this letter, I have raised this issue with (department name), but my efforts were in vain (Describe the situation). This delayed salary disbursement is causing me to struggle financially since I have pending bills I need to clear (Explain your requirements). I hope you address this matter immediately to allow me to settle these pending bills. Please make the payment latest by (*).
Thank you for your time, and looking forward to getting a favorable response.
Yours Sincerely,
Sender/Your name
Job Designation and Department name
Contact info. and signature
Sample Demand Letter for Pending Salary
John Nixon
6473 Main 106 Street
Cather, MO 74825
(757) 738-9362
johnnxon@email.com
February 20, 2021
Mr. Jack Roberts
Payroll Manager
ABS Enterprise
7483 East 8 Street
Cather, MO 84762
Dear Mr. Roberts,
I have been part of this esteemed company working as a sales representative for the last five years. All this time, I always have done my duties with the greatest commitment, focus, and dedication. This has seen me get commended on several occasions for my excellent work.
I want to bring to your attention that I am still yet to be paid a salary for January. As a salaried employee, all my expenses are settled by my monthly salary. Therefore, any delay in the salary payment dramatically affects my ability to clear all my other bills within the prescribed period. Taking into account, I hope that you could look into this issue as soon as possible so that my salary gets credited into my account latest by February 20, 2021.
Thank you for your consideration on this matter.
Yours truly,
John Nixon
Demand Letter for Pending Salary (Word Template)
Takeaway
Your employer is mandated to ensure you always get paid on time. While this might, in some rare scenarios, not be possible due to unavoidable circumstances, you need to be made aware of the problem in advance. If you haven’t recovered your salary on time without your employer’s prior notice, you should write them a demand letter for the pending salary. Highlighted above are the steps you should follow when writing this letter and the format and sample letter to help you while drafting this letter.
